What makes a great conference venue?

11/02/19

Today, meeting & conference rooms are an integral part of any business venue. They are a place where important decisions are made and a place where great ideas are born too. It comes as no surprise that choosing a great conference venue is of crucial importance so buckle up as we are going to reveal some awesome tips that will help you find the perfect conference venue.

Location, location, location.

You probably have heard a million times that accessibility is one of the most important factors when choosing an event. Even though it is very true, don’t forget you will always need an abundance of space to organise a kick ass conference without having to worry that it will be cramped and uncomfortable and there is plenty of space to relax during breaks.

Quality conference facilities.

We all have been stuck in a meeting where we just couldn’t concentrate and end up zoning out.  Blame it on that uncomfortable chair, the noise from the room next door or just feeling tired and the list goes on.. Let’s be honest, we have all been there so this is why a great conference venue can ensure you get the most from your day and doesn’t let you get distracted. Make sure the venue comes with:

Patio area outside with tables and chairs

  • Spacious, well presented meeting rooms with break out spaces supplied with drinks and refreshments to keep you energised
  • Plenty of natural daylight to aid concentration
  • Comfortable and adjustable seating
  • Opportunity to accommodate a range of flexible room arrangements
  • Secure free parking

All the mod cons.

When was the last time you attended an event that didn’t feature a PowerPoint presentation? Meetings come in all shapes and sizes so no matter size of your event, every great conference venue should match the industry standard. So make sure you pick up a venue that comes with modern conference equipment that includes a digital projector with a flat screen monitor, air conditioning, flip charts and fast and reliable internet access. These are all conference essentials and should be included in your delegate package.

A selection of food served from a slat

Food for thought

The key to every successful meeting & conference is in the food. It is a proven fact that a healthy and well-balanced menu can provide us with energy boost and positively affect our cognitive performance. A good conference venue should provide catering options and refreshments so be aware when you make your choice as if you want your attendees and delegates to stay productive and creative all day you need your menu to be not only delicious but nutritious as well. 

A good night’s sleep

We all function better after a good night sleep. Arriving the night prior can is ensure that all delegates are refreshed and raring to go instead of weary and frustrated following a challenging rush hour journey. Ensure you pick a venue that has sufficient number of bedrooms but don’t stop there, look for venue with access to spa and leisure facilities. Everyone will want to relax and unwind after a day’s conferencing, so choose a venue with a cosy bar, a good restaurant and leisure facilities like gym, sauna and Jacuzzi.

A bartender behind the bar pouring cocktails

A warm welcome/ a winning team 

Organising a conference event can be stressful and tiring but a great venue will have a responsive professional team to help you run a smooth and successful event. The right staff can help with everything from check lists, menu selection and agenda setting to entertainment and team building.

These are just a few of the tips we wanted to share with you and hope they come in handy for your next conference event. We have learnt over the years their importance so we have taken all of the above into consideration when creating our meeting & conference packages. Located all across the UK and with an array of both contemporary and historic meetings space, we are the ideal choice for comfortable, stress free events from an intimate boardroom meeting to an expansive conference or exhibition.

Don’t just take our word for it, check for yourself. Discover all our spacious venues here.

 

Meeting room with chairs and a projector