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Events have returned, but many people may still feel wary about attending meetings or staying away from home. Here at The Venues Collection, we have a responsibility to ensure that these concerns are met and fully accommodated by our venues and will do all that we can to help you to reassure your delegates that we provide the safest meeting spaces possible:
Guidance is constantly evolving but our team is fully up to date with the current advice; talk to us about your concerns and how we can work together to ensure your delegates feel safe. Our team was the first venue in the UK, to work with Public Health England and the World Health Organisation to repatriate British citizens and their families, after being flown from Wuhan City in China, the epicentre of the current outbreak of Coronavirus. We used this valuable experience to create our ‘Stay Safe, Feel Safe’ Charter*, a six-point COVID secure standard that is designed to reassure delegates and keep everyone safe.
TVC is accredited by Visit Britain’s ‘We’re Good To Go’ standard, which is the official UK mark to confirm that a tourism and hospitality business is following Government and industry COVID-19 guidelines and has a process in place to maintain cleanliness and aid social distancing.
Consider moving to smaller meetings
You may find that smaller, locally held meetings are more preferable to your delegates to help ease them back into meeting in groups. Locally held meetings enable delegates to attend without travelling too far from home, into big cities or to have to meet too many people at once. Delegates may also be happier driving to venues, rather than having to catch public transport, and choosing a venue with ample onsite parking will also ease anxiety.
Consider an indoor/outdoor event
Last summer we saw a new type of hybrid event emerge; an event that is held across a combination of indoor and outdoor spaces. We helped organisers to plan events that used outdoor space for the softer, social side of their events – holding registration, breaks, networking and lunches in the open, whilst the educational or informative part of the event was held indoors. If you are planning a summer event, you may wish to consider holding your event this way because delegates will feel safer and more comfortable socialising outdoors in the fresh air, whilst you keep the privacy of holding presentations in a well ventilated but closed room.
How and what you say to your delegates has a huge impact on how safe they feel about the event. Be creative and work with a flexible venue team who will work with you to create a successful and safe event. Communicate the measures you have taken and ensure that your delegates know the lengths that you and your venue have gone to in order to keep them Covid secure. Be patient and kind, share information and to be ready and available to answer specific questions. Regular checking in with delegates will help you to stay aware of their concerns and help avoid last minute drop-outs. Neither you or your venue wants to see only 70 people attend an event that was booked for 100.
Whatever your concerns, please speak to our team to discuss ways we can help to reassure you and your delegates, please contact us on: email@example.com